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Additional Resources
Policies
Sign in to your account to start a new order or manage your existing orders, or get started by registering for an account
Additional Resources
Policies
The following Catering Guide offers a wide selection of high-quality food and services. At Stony Brook University it is our goal to exceed your expectations and we are always available to create a menu tailored to your specific needs. Please contact us for any special arrangements at (631) 632-6522 or visit us at sbucatering.catertrax.com.
The creation of a most memorable and unique event is CulinArt Catering’s singular objective in the design, of unparalleled menus, service and presentation.
If you would like to schedule a meeting to discuss your specific requirements, or if you need additional help in menu planning, our Catering Director is available for personal assistance via email at sbucatering@culinartinc.com or office 631-632-6522.
On occasion, we may make changes due to circumstances beyond our control. The host or hostess will be advised in advance if this should occur.
The prices outlined in this guide pertain to services rendered during our normal hours of operations, Monday-Friday, 7:00am to 7:00pm. Our catering office hours are Monday-Friday, 8:00am to 5:30pm. Certain services (such as china service, tended bars, chef stations, etc.) or catering services executed outside of our normal hours of operations may require service attendance. Please contact our catering department for more information regarding your specific order.
To create a successful event, we require orders to be placed 72 hours prior to your event date. Your final guest count is needed 48 hours prior to your event date. The final invoice will be based on the guaranteed guest count number provided or the number of guests in attendance at the event, whichever is greater.
To ensure quality selections and product availability, we request that functions be scheduled with as much advance notice as possible - at least three business days in advance. Orders placed within 24 hours of your event may be subject to an additional 15% rush charge. We understand that last minute requests may occur, please call us to discuss your specific catering needs.
Event locations must be reserved prior to the event by the client. Please have your tables ordered. Please ensure that facilities are unlocked to allow for prompt delivery and clean up. To ensure all details are met for your event, a two hour set up and strike time may be required.
Orders are typically scheduled to be setup 30 minutes prior to the event, unless otherwise noted. Additional fees may be applied for after hour and off-site deliveries. Events that do not require a server present, as well late night and weekends orders, will be picked up the next business day.
Certain events require service staff. To ensure the fluidity of your event, appropriate staffing is arranged by the catering department. Our trained sales representatives can offer suggestions based on your specific event. Service staff is billed for a four (4) hour minimum. Please note that all events served on china require wait staff. Extended setup and/or breakdown requirements will be billed for wait staff at 30.00 per hour, per staff member, with a four (4) hour minimum.
Please review the following service staff guidelines and rates:
Breaks and Buffets 1 Wait Staff per 20 guests
Passed Hors d’ Oeuvres 1 Wait Staff per 30 guests
Served Meals 1 Wait Staff per 10 guests
Wait Staff $30.00 per hour
Station Attendant $35.00 per hour
Captain $40.00 per hour
Chef $40.00 per hour
The individual that authorizes a catering order commits to borrowing all equipment provided. The complete return of the borrowed equipment is the responsibility of that authorized individual. If any equipment is lost, broken, or removed from the service site, a replacement cost will be applied. If your event requires special equipment, applicable rental charges will be added to your final invoice.
Prices per person for basic catering services are inclusive of high quality disposable ware and paper products. Biodegradable and/or compostable wares are available upon request at an additional charge of 1.50 per person. As your selected caterer, we can provide your event with linens for banquet tables and meeting tables. Our standard black floor length linen can be provided for 22.00 per 6 foot banquet table. Top cloths for seated tables can be rented for 10.00.
A large variety of sizes and patterns of specialty linen are available to make your event extra special. Samples of linen are available upon request and are priced according to your needs.
We are pleased to offer a wide variety of china, flatware and glassware patterns for your events. Samples are available upon request and are priced according to your needs. Please contact the catering department for further information.
In most cases, paying for your order is as simple as providing a Purchase Order. You may also pay for your order with credit card, cash or check. Checks are to be made payable to CulinArt Group. If you are paying with a credit card, cash or check, a 50% deposit is required when the event is booked and the balance is due 24 hours prior to the event.
All cancellations must be submitted in writing and received by our office at least 72 hours prior to the event date. Any event that is not cancelled within this period will result in 50% payment of the total amount of the contract. Events that are cancelled with in a 24-hour time frame will result in 100% payment of the total amount of the contract plus additional charges for rentals, equipment and linens. If a cancellation is received after normal business hours, your request will be processed the next business day; Catering office hours are Monday-Friday, 8:00am to 5:30pm. We understand that last-minute cancellations are occasionally unavoidable. Please contact the catering department to discuss re-booking incentives for cancellations due to unforeseen conditions.
All listed prices are per person, unless otherwise noted.
Standard china service available $5 per person. Please contact your sales representative for further details.
Additional china patterns available for rental. Please consult with your sales representative for availability and pricing.
During regular business hours there is a minimum order of 10 people or 50.00, unless otherwise specified.
Prices include delivery, food table/station linens, set up, break down and pick up of food and equipment.
Certain events (such as china service, tended bars, chef stations, etc.) require additional labor charges.
For the safety and well-being of our clients and guests, food and beverages are not permitted to leave the premises of a catered event. In the rare case there is remaining food, all efforts are made by the catering department to donate the food to a local reputable charity.
We encourage you to maintain a healthy lifestyle, one that incorporates wholesome, balanced food choices, regular exercise, and an overall attention to living well. We have denoted our Eat Well selections within this catering guide.
